Finance and Administrative Assistant

Posted On: 12 June 2020 FHI 360   FCT
Reference: N/A Type: Full-Time



Job Description

Under the direction of the FM, the Finance and Administrative Assistant will be responsible for the provision of accounting, administrative, and logistical support services to the EpiC project.

COMPANY OVERVIEW

FHI 360 is a nonprofit human development organisation dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in education, health, nutrition, economic development, civil society, environment, gender, youth, research and technology – creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.

JOB DUTIES AND RESPONSIBILITIES

  • Provide support on the collection, review and feedback on the monthly financial report submitted by the local partners.

  • Work with FM to prepare monthly project pipeline and disseminate to appropriate stakeholders.

  • Coordinate the arrangement of travel logistics for project staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups.

  • Handles all photocopying assignments, document filing, development and printing of photographs including reproduction of recorded videotapes for the project.

  • Assists the FM in the provision of logistic support for project workshops and training.

  • Assists the FM in the maintenance of an efficient filing and recording of financial and administrative files.

  • Provides day - to - day administrative and logistic support to the Project Director

  • Coordinates and serves as a point of contact for all administrative and secretarial support services for the project (as relevant).

  • Records minutes of staff meetings and circulates the same amongst project staff.

  • Assists with the production of presentation materials for staff members.

  • Performs any other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of general office practices and administrative procedures. Ability to report variances and status regularly to the supervisor and other project staff. Resourceful in gathering and providing information. Knowledge of financial, budget preparation and monitoring. Excellent written, oral, interpersonal and organisation skills.

Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance. Well developed computer skills, including knowledge of Microsoft office products. Sound accounting skills and familiarity with FHI 360 financial operations and policies Good knowledge of computer and excellent typing skills

JOB QUALIFICATIONS AND REQUIREMENTS

  • University degree in Accounting, Finance or Business administration

  • Minimum of 1-3 years' experience in accounting related to NGOs and community level programs, with increasing responsibility.

  • Experience with the massive complex organisation is required, familiarity with international NGOs preferred

This job description summarises the primary duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others and yourself.



Skills

Writing

Applicant must have ability to do creative writing and compositions

Communication

Accountability

Leadership skills

Auditing skills

Interpersonal Skills




Application Currently Closed


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