Humanitarian Affairs Officer/ Pooled Fund Manager (TJO)

Posted On: 22 June 2020 United Nations   Borno
Reference: N/A Type: Full-Time

Job Description

This position is located in the Operations and Advocacy Division, Office for the Coordination of Humanitarian Affairs (OCHA), which is part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors to alleviate human suffering in disasters and emergencies; advocate for the rights of people in need, and promote preparedness and prevention facilitate sustainable solutions.

This temporary job opening is being advertised for the position is located in the Office for the Coordination of Humanitarian Affairs (OCHA) in Nigeria, Maiduguri.



Under the overall guidance of the Head of Office and the oversight of the United Nations Humanitarian Coordinator (HC) and within delegated authority, the Humanitarian Affairs Officer/ Pooled Fund Manager, will be responsible for the following duties:


  • Under the supervision of the Humanitarian Affairs Officer/Pooled Fund Manager P-4, support and advise the Humanitarian Coordinator on the overall management of the Nigerian Humanitarian Fund (NHF) in coherence with the humanitarian context (i.e., priorities and critical needs) and work on all aspects of programming, allocations, and monitoring.
  • Support the overall administration of the Fund and liaise as necessary with relevant OCHA HQ sections (i.e., OCHA Operations and Advocacy Division (OAD), OCHA Funding Coordination Section (FCS), OCHA Administrative Services Branch (ASB).
  • Support and implement standardized policy in line with HQ guidance and decisions.
  • Manage and supervise Fund-related support staff.
  • Manage fund allocation processes ensuring necessary coordination with relevant counterparts in line with the Terms of Reference and/or allocation guidelines (i.e., Review and/or Advisory Boards, cluster or sector leads, humanitarian organizations, and OCHA).
  • Liaise with NGOs, UN partners, clusters, and OCHA field offices to follow-up on project progress and overall Fund progress.
  • Conduct periodic field visits to promote the knowledge and support the appropriate use of the Fund in line with its Terms of Reference. Field visits should focus on key actors (i.e., OCHA field colleagues, recipient organizations, local governments, communities).
  • Ensure proper communication and support during the allocation process to all stakeholders.
  • Liaise with, and provide the necessary support to recipient organizations of the Fund throughout the life-cycle of the projects, promoting coherence between humanitarian needs and response.
  • Advise the HC, recipient organizations, and stakeholders on measures to mitigate foreseeable operational risks.
  • Ensure recipient organizations' compliance with financial rules applicable to the Fund.
  • Ensure coordination and information exchange with humanitarian donors aiming to promote coordinated and complementary use of funds.


  • Ensure compliance with monitoring and reporting requirements in place for the Fund.
  • Systematically provide information on project status to the HoO and the HC, donors and relevant governing bodies of the Fund.
  • Ensure timely overall project reporting, including acting as the lead for the pooled fund annual report exercise.
  • Assist in the preparation of evaluations or other research activities and studies in consultation with relevant HQ sections (FCS).



  • Research, analyze, and present humanitarian financing information, in particular funding trends and requirements, gathered from diverse sources.
  • Assist in policy development, including the review and analysis of humanitarian issues and funding trends at the country level, ensuring proper coordination with FCS.
  • In collaboration with other OCHA units and field offices, as well as with support from relevant OCHA HQ sections, document and disseminate results, best practices and results of the Fund across internal and broader audiences through information and communication products/pieces (i.e. bulletins, feature stories, photographs/videos, websites, etc.).
  • Liaise with OCHA field offices and recipient organizations in order to disseminate full information on Fund activities.
  • Perform other duties as assigned by the OCHA Head of Office. 



  •  PROFESSIONALISM: Sound knowledge of and exposure to a range of humanitarian assistance, emergency relief and related humanitarian issues to ensure that the Nigerian Humanitarian Fund (NHF) channels resources to support humanitarian aid and increase the effectiveness of the humanitarian response for timely and needs-based allocation of available resources.
  • PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
  •  ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within the prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.



 An advanced university degree (Master's degree or equivalent degree) in political science, social science, international studies, public administration, economics, engineering, earth sciences, or a related field is required. A first-level university degree combined with an additional two years of qualifying experience, may be accepted in lieu of the advanced university degree.



  • A minimum of five years of progressively responsible professional experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, project management, budget management, or related area is required.
  • Humanitarian experience in the field (actual setting where a mission and/or project is being implemented) in emergencies (complex emergency or natural disaster) is required.

  • Experience in direct project management, project supervision, monitoring and evaluation, and administration is desirable.



 French and English are the working languages of the United Nations Secretariat. For the position advertised, fluency in English (both oral and written) is required. Knowledge of another UN official language is desirable.



 Evaluation of qualified candidates may include a desk review of the applications, an assessment exercise, and/or a competency-based interview.



Project Management

Research analyst



Application Currently Closed

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